After a job interview, it is good practice to thank the hiring manager for taking time to interview you. Follow-ups are often expected as part of job hunting etiquette, whether you send or email a thank you letter, contact them by telephone or in person. During your interview, ask for business cards from those you interview with. That way, you will have their correct contact information to easily follow up. If that isn’t feasible, check on LinkedIn for the correct spelling of names and job titles, or otherwise phone the organisation’s reception to confirm details.

* Sending a thank you letter (by email is often the preferred method) after a job interview is considered to be common courtesy, as well as a way of keeping yourself visible to the employer while making the decision about the job. Send your thank-you note immediately following your interview. It acts as a memory jogger, to get to them while their impressions from the interview are still fresh. Let them know that you’re still interested in the position. This also gives you a second chance to send additional information that you have forgotten to say at the time of the interview. It enables you to correct any wrong impressions. If you discover during the interview that the job is not a good fit for you, thank the interviewer for his time. Express interest in other positions at that company, if appropriate.

* Follow-up phone call – In cases where you’ve received assistance from a contact, or other services, or are thanking interviewers or HR for their help, a follow-up phone call is a good way of maintaining the contact and having a quick chat. Telephone at the time you arranged in the interview. If you are put off by a receptionist, find out another good time to call.

* Follow-up in person – This should only be done when appropriate. If it’s OK to do so, a quick visit to a contact is often a good idea, because some people are better face-to-face communicators than in writing or on the phone. If you know the contact well, and you’re sure the visit isn’t intrusive, it’s often a good follow-up.

Tips for doing your follow-ups:

  • Be brief. A quick note or message is enough.
  • Be professional. Make sure you present well when following up.
  • Always be polite.

What not to do in follow-ups:

  • Don’t present yourself in any negative way.
  • Don’t appear unreasonable or unreceptive to information.
  • Don’t become a nuisance. Don’t be overly persistent or too frequent in your follow-ups.
  • Don’t waste anybody’s time on irrelevancies. Stay on topic, keep professional and business-like.
  • Don’t expect instant results from follow-ups.

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If you’re interested in the organisation and want to stay in contact, follow-ups can be a valuable and effective job hunting method, if used properly.

Good luck!